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Job Information

AECOM Receptionist / Administrative Assistant in Anchorage, Alaska

United States of America - Alaska, Anchorage

Job Summary

AECOM is seeking a part-time Administrative Assistant/Receptionist for the Anchorage, Alaska office.

This position is expected to start October of 2021.

About AECOM

At AECOM, we believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

We take on the most complex challenges and pioneer innovative, iconic solutions that push the limits of what’s possible – the world’s longest cable-stayed bridge, record-breaking sports events, the largest greenfield port development mega project, life-sustaining disaster recovery programs, and the tallest tower in the Western Hemisphere.

On projects spanning transportation, buildings, water, energy and the environment, we deliver professional services throughout the project lifecycle.

We are proud to be recognized for excellence:

  • Named one of Fortune magazine's "World's Most Admired Companies" for the sixth consecutive year

  • Ranked #1 in Engineering News-Record’s 2020 “Top 200 Environmental Firms”

  • Ranked #1 in Transportation and General Building in Engineering News-Record’s 2020 “Top 500 Design Firms”

  • VIQTORY 2020 Military Friendly® Gold Employer

DCS—Environment

AECOM is the leading, worldwide environmental services provider to industry and government — delivering sustainable energy and environmental solutions to meet compliance, business and operational needs. Our advisory and technical staff deliver specialized solutions to unusual and complex problems facing client projects across the full business life cycle — from asset planning, development and operations, to product integration and facility compliance, to site remediation, restoration, sustainability and reuse, and holistic strategies that improve and modernize next generation energy infrastructure. Our solutions balance complex technical, regulatory, business and stakeholder issues to produce measurable value and cost-saving approaches for our clients

Our services are delivered by 7,400 responsive environmental professionals around the world. Our global staff has in-depth knowledge of local and regional requirements and broad technical expertise in 60 disciplines. We work together across our global network to bring the best resources, skills and efficiencies to our projects.

Job Summary – Administrative Assistant

The Administrative Assistant will provide support to managers, other employees, and office visitors while handling a variety of tasks to ensure that all interactions between the organization and others are positive and productive. This position will assist with day to day operations such as, answering phone calls, greeting visitors, scheduling meetings/events, assisting with new hires, reporting and invoices, and other administrative tasks. The ideal candidate will thrive in a professional, corporate environment and bring a “can-do” attitude to work every day.

The Administrative Assistant will be responsible for the following:

  • Answer phones and greet visitors.

  • Schedule appointments and maintain calendars. Coordinate staff meetings and other events.

  • Preparation of all out-going mail and appropriate distribution of all in-coming mail.

  • Prepare communications, such as memos, emails, reports, and other correspondence.

  • Write and edit documents from letters to reports and instructional documents.

  • Create and maintain filing systems, both physical and electronic.

  • Invoice coding and Expense reporting.

  • Preparation of workstations for New Hires.

  • Familiar with standard concepts, practices, and procedures within a particular field

  • Maintain a high standard to protect client information and confidentiality.

  • Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work

Minimum Requirements

  • High School Diploma plus 2 years of related experience, or demonstrated equivalency of experience and/or education

Preferred Qualifications

  • Prior experience/knowledge of administrative tasks, such as phone/verbal communication, scheduling and coordination, organization, and technical/written reporting.

  • Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and other related programs

  • Advanced time management skills which result in high levels of organization, productivity, and effectiveness

  • Strong work ethic and ability to work in fast paced environment

  • Ability to work independently and maintain flexibility with work schedule.

  • An understanding of accounting practices is a plus

Additional Information

  • This position is expected to be part-time and roughly 20 hours/week, however scheduling and hours may vary.

What We Offer

When you join AECOM, you become part of a company that is pioneering the future. Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions inclusion, diversity and overall employee well-being through programs supported by company leadership. Our core values define who we are, how we act and what we aspire to, which comes down to not only delivering a better world, but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Administrative Support / Secretarial

Business Line Environment

Business Group Design and Consulting Services Group (DCS)

Country United States of America

Position Status Part-Time

Requisition/Vacancy No. 255197BR

Virtual: No

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

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