AECOM Operations Support Administrative Assistant in Richmond, Kentucky

United States of America - Kentucky, Richmond

Job Summary

AECOM is seeking an Administrative Assistant for the Bluegrass Chemical Agent Destruction Pilot Plant project located in Richmond, Kentucky.

Typical Responsibilities include:

  • Perform all work safely and with the utmost concern for the safety of self and other employees.

  • Perform all work in compliance with environmental permits and regulations.

  • May be required to work overtime or varying hours to include shift work.

  • Be at work when scheduled and maintain a good attendance record.

  • Work in close proximity to and or in a chemical demilitarization facility.

  • Responsible for providing complex administrative support to management.

  • Work independently on projects requiring research and preparation of briefing charts and presentation materials.

  • Read publications, regulations, and directives and take action or refer those that are important to Management and staff as appropriate.

  • Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc. under general direction.

  • Screen telephone calls, visitors, and incoming correspondence; personally, respond to requests for information concerning office procedures; determine which request should be handled by the supervisor, appropriate staff member or other offices, and prepare routine non-technical correspondence.

  • Schedule tentative appointments without prior clearance. Make arrangements for conferences and meetings and assemble established background materials as directed. May attend meetings record and report on the proceedings.

  • Review outgoing materials and correspondence for internal consistency and conformance with procedures; assure that proper clearances have been obtained when needed.

This position is designated as an unescorted access position and is subject to the requirements of the Unescorted Access Program (UAP). As a condition of employment, candidates and incumbents must favorably complete a personnel security investigation, urinalysis testing, respiratory screening, and must meet and maintain personnel suitability and reliability requirements established by the Blue Grass Army Depot Commander.

BGCAPP is subject to Army Regulations (AR50-6 Chemical Surety Program and AR190-59 Unescorted Access Program) with govern persons performing work under the Chemical Personnel Reliability Program (CPRP) and unescorted Access Program (UAP). Eligibility to be placed in a CPRP or UAP position requires US citizenship. Employees must favorably complete a series of screenings to include but not limited to: a National Agency Check with Local Agency Check and Credit Check (NACLC) security investigation, drug/alcohol testing and medical examination.

All employees are subject to and agree to random drug and alcohol testing as a condition of continued employment for the duration of their assignment. Respiratory screening and the ability to wear PPE (Personal Protective Equipment) may be required for this position. The ability to obtain/maintain access to the Blue Grass Army Depot is required.

FSGSG

Minimum Requirements

Basic Qualifications:

  • High school diploma or demonstrated equivalent and 5 years’ advanced secretarial, clerical, and administrative experience

  • Related business/secretarial education and/or may substitute for experience for up to 2 years of work experience

Minimum Qualifications:

  • Must be a United States or naturalized citizen able to obtain and maintain Blue Grass Chemical Agent-Destruction Pilot Plant (BGCAPP) site access

  • Must be computer literate in common software applications and able to operate general office equipment

  • Must maintain fitness-for-duty standards to perform the essential functions of the position, to include any depot or BGCAPP drill, contingency and/or emergency requirement

  • Must have thorough and extensive knowledge of office practices and procedures

  • Proficiency in preparation of slide presentations using PowerPoint or comparable software applications

  • Ability to maintain highly confidential nature of management

  • Must be able to have above average communication skills, ability to work effectively with both employees and managers

  • Ability to convey a positive and professional image

  • Ability to multi-task and prioritize work to meet deadlines

  • Must be detail oriented and possess strong organizational skills with ability to coordinate and prioritize projects, adapting to change as they occur

  • Must be able to solve complex problems and understand the impact of decisions upon the operation of the facility

Preferred Qualifications

  • Bachelor degree in a business or related field

  • Experience in providing administrative support for executive-level management

  • High proficiency in Microsoft Office Suite

  • Demonstrated ability to learn new software packages

What We Offer

When you join AECOM, you become part of a company that is pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions inclusion, diversity and overall employee well-being through programs supported by company leadership. Our core values define who we are, how we act and what we aspire to, which comes down to not only delivering a better world , but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Administrative Support / Secretarial

Business Line Management Services

Business Group Management Services Group (MS)

Country United States of America

Position Status Full-Time

Requisition/Vacancy No. 202949BR

Clearance Required No

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.