AECOM Americas Jobs

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Job Information

AECOM Corporate Executive Assistant in Southlake, Texas

Company Description

At AECOM, we’re delivering a better world.

We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team – 47,000 strong – driven by a common purpose to deliver a better world.

Here, you will have freedom to grow in a world of opportunity.

We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.

We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.

When you join us, you will connect and collaborate with a global network of experts – planners, designers, engineers, scientists, consultants, program and construction managers – leading the change toward a more sustainable and equitable future. Join us and let’s get started.

Job Description

AECOM is seeking an Executive Assistant (EA) to join our Southlake, Texas location in support of our CEO. In this role the EA will be responsible for providing comprehensive support to the CEO including the ability to anticipate needs, offer proactive solutions, and think critically in a professional manner.

Primary Job Responsibilities

  • Provide calendar management for the CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.

  • Manage a variety of tasks that facilitate the CEO's ability to effectively lead the organization including special projects, Board of Directors related activities, preparation of reports and presentations, composing and responding to correspondence, making travel arrangements and preparation of expense reports

  • Work closely with the CEO to ensure alignment of upcoming commitments and responsibilities

  • Organize client, project and internal/external meetings including room bookings, preparation of conference rooms, coordinating with IT for additional technology requirements needed for engagements, and catering arrangements as required

  • Support office events planning and communication to foster a positive, connected culture

  • Other projects/duties as assigned for the overall benefit of the organization including office support as needed

  • Protect the confidentiality of information shared

  • Ability to travel to and work from our Noel Rd., Dallas TX office as needed


Minimum Requirements:

  • Candidates must possess a High School diploma and at least 10 years of relevant experience

  • Experience working in a global environment and across multiple time zones

  • Ability to achieve results by influence and diplomacy across a large matrixed organization

  • Ability to anticipate business needs, handle issues and ask the right questions before problems arise

  • Highly proficient in Microsoft Outlook, Excel, Word and Power Point

  • Adept at working in a highly demanding, dynamic and fast-paced environment

  • Experience working with highly confidential information

  • Ability to think and act independently

Preferred Qualifications:

  • 12 years of relevant experience

Additional Information

  • Sponsorship for US work authorization is not available for this position

  • Relocation assistance is not available for this position.

With infrastructure investment accelerating worldwide, our services are in great demand, and there’s never been a better time to be at AECOM! Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Join us and let’s get started.

ReqID: J10077107

Business Line: Corporate

Business Group: Corporate

Strategic Business Unit: Office of the CEO

Career Area: Administration