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Job Information

AECOM Sr Administrative Assistant in Southlake, Texas

Job Summary

AECOM is seeking a Sr. Administrative Assistant to join our Southlake, Texas location in support of our Executive Management team. In this role the Sr. Administrative Assistant will be responsible for providing comprehensive support to Executive Management including the ability to anticipate needs, offer proactive solutions, and think critically in a professional manner. This position will offer some flexibility for alternative work schedules.

Primary Job Responsibilities

  • Provide calendar management for Executive Management. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.

  • Manage the reception desk; answer front desk phone, transfer calls, and welcome visitors

  • Maintain office safety by following safety procedures and controlling access to the building

  • Manage a variety of tasks that facilitate Executive Management’s ability to effectively lead the organization including special projects, Board of Directors related activities, preparation of reports and presentations, composing and responding to correspondence, making travel arrangements and preparation of expense reports

  • Work closely with the Executive Management to ensure alignment of upcoming commitments and responsibilities

  • Organize client, project and internal/external meetings including room bookings, preparation of conference rooms, coordinating with IT for additional technology requirements needed for engagements, and catering arrangements as required

  • Support office events planning and communication to foster a positive, connected culture

  • Other projects/duties as assigned for the overall benefit of the organization

  • Protect the confidentiality of information shared

At AECOM, we’re delivering a better world.

We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team – 47,000 strong – driven by a common purpose to deliver a better world.

Minimum Requirements

  • Candidates must possess a High School diploma and at least 8 years of relevant experience

  • Experience working in a global environment and across multiple time zones

  • Ability to achieve results by influence and diplomacy across a large matrixed organization

  • Ability to anticipate business needs, handle issues and ask the right questions before problems arise

  • Highly proficient in Microsoft Outlook, Excel, Word and Power Point

  • Adept at working in a highly demanding, dynamic and fast-paced environment

  • Experience working with highly confidential information

  • Ability to think and act independently

Preferred Qualifications

  • 10 or more years of relevant experience

Additional Information:

  • Sponsorship for US work authorization is not available for this position

  • Relocation assistance is not available for this position.

What We Offer

We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.

We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.

When you join us, you will connect and collaborate with a global network of experts – planners, designers, engineers, scientists, consultants, program and construction managers – leading the change toward a more sustainable and equitable future. Join us and let’s get started.

As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Administrative Support / Secretarial

Business Line Corporate

Business Group Corporate

Country United States of America

Position Status Full Time

Requisition/Vacancy No. 260115BR

Virtual: No

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.