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Job Information

AECOM Administrative Assistant II in Waterloo, Iowa

Company Description

At AECOM, we’re delivering a better world.

We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team – 47,000 strong – driven by a common purpose to deliver a better world.

Here, you will have freedom to grow in a world of opportunity.

Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.

We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.

When you join us, you will connect and collaborate with a global network of experts – planners, designers, engineers, scientists, consultants, program and construction managers – leading the change toward a more sustainable and equitable future. Join us and let’s get started.

Job Description

AECOM is seeking a Administrative Assistant to be based in Waterloo, IA.

The responsibilities of this position include, but are not limited to:

  • Provides administrative support to one or more managers within a group, office or business unit including some of or all of the following: prepares or proofs correspondence, forms, spreadsheets, or documents, schedules meetings, makes travel arrangements, and/or maintains inventory of office supplies.

  • Familiar with standard concepts, practices, and procedures within technical writing, communications, or marketing fields.

  • Relies on experience and judgment to plan and accomplish goals.

  • Uses Word, Excel, PowerPoint, Outlook, Bluebeam and other programs to accomplish work.

  • Works under general supervision and self-motivated.

  • Prepares proposals and business development documents with information provided by technical staff. This includes clerical, formatting and presentation type graphics development. Excellent written and verbal communication skills.

  • Prepares Project Specifications and Reports with technical information provided by technical staff. This includes posting projects to online bidding services.

  • Receptionist for office including answering phone, checking visitors in the office and posting office calendar.

  • Completes both electronic and hard copy office filing for correspondence and design plans.

  • Assists Administrative Staff and Office Manager with additional tasks as needed


Minimum Requirements:

  • HS + 2 Years of Relevant Experience or demonstrated equivalency of experience and/or education.

  • Proficient in Microsoft Professional Office Suite including: Word, Excel, PowerPoint, Access

  • Valid Drivers License

Preferred Requirements:

  • Working knowledge of office equipment (such as phones, printers, and scanners)

  • Proven experience as an administrative assistant

  • Knowledge of office management and procedures

  • Excellent time management skills and the ability to prioritize work

  • Attention to detail and problem-solving skills

  • Work experience in engineering, construction, transportation industries preferred.

  • Working knowledge InDesign Software a plus!

Additional Information

All your information will be kept confidential according to EEO guidelines.

With infrastructure investment accelerating worldwide, our services are in great demand, and there’s never been a better time to be at AECOM! Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Join us and let’s get started.

ReqID: J10082973

Business Line: Transportation

Business Group: DCS

Strategic Business Unit: West

Career Area: Administration

Work Location Model: On-Site